Privacy Policy for SWP Conference

This privacy policy applies to your use of the SWP Conference website and associated Microsoft tenant, provided by The Workforce Planning Institute (WPI). At The Workforce Planning Institute, we take the privacy of your information very seriously. This policy outlines how we collect, use, and safeguard the data you provide during your interactions with our Website and Zoho.

Please read this privacy policy alongside our Terms and Conditions, available at: 

Definitions and Scope

• Data: All information submitted by you to The Workforce Planning Institute via the Website, webforms, or third-party virtual platforms.
• Cookies: Small text files placed on your device to enhance your experience on the Website.
• Data Protection Laws: Relevant laws governing data protection, including GDPR and related national regulations.
• The Workforce Planning Institute (WPI) : The provider of the SWP Conference website and services, registered in Australia.
• User or You: Any individual accessing the Website or tenant, excluding WPI employees or service providers.
• Website: The SWP Conference website or any related subdomains and tenants accessed by Users.

This policy governs data collection and processing for activities related to the SWP Conference. It does not extend to third-party websites linked from this Website.

Data Collection and Use

We collect and use data to provide the best possible service for the SWP Conference. This includes:

1. Data You Provide:

   • Name, job title, contact details (e.g., email, phone).
   • Information provided through registrations, surveys, or communication with us.

2. Data from Third Parties:

   • Information shared via partners such as Zoho, Vimeo, and other marketing related vendors.

3. Automatically Collected Data:

   • Usage data (e.g., IP address, access frequency, and navigation patterns).
   • Cookies to improve functionality and performance (see “Cookies” section below).

Cookies

Cookies are used to enhance your experience on the Website. By continuing to use the site, you consent to the placement of cookies unless disabled via browser settings. Types of cookies used include:

• Analytical/Performance Cookies: Help us understand user behavior and improve Website functionality.
• Targeting Cookies: Track usage to personalize content and marketing efforts.

For more details about managing cookies, visit aboutcookies.org.

How We Use Your Data

Your data may be used for:

• Managing registrations and event participation.
• Improving our services and tailoring event content.
• Communicating event updates and marketing materials (with your consent).
• Connecting you with sponsors and partners for relevant follow-ups.

We will never use your data for purposes outside the scope outlined in this policy.

Data Sharing and Security

• Who We Share Data With:

  • Event sponsors and partners, subject to data privacy agreements.
  • Internal WPI teams for operational purposes.

• Security Measures:

  • Password-protected accounts.
  • Secure servers to store and process data.

If you suspect a data breach, please contact us immediately at [email protected]

Your Rights

You have the right to:

• Access, correct, or delete your data.
• Restrict or object to how we process your data.
• Withdraw consent for marketing communications.

To exercise these rights, email us at [email protected].

Policy Updates

This privacy policy may be updated periodically. Changes will be posted on the Website, and your continued use implies acceptance of the updated terms.

Last updated: 17 January 2025

For any further questions, contact [email protected]